UA: January 29, 2009 Meeting

Minutes
University Assembly Meeting
Wednesday, January 28, 2009
4: 30 � 6:00 p.m.
316 Day Hall

I. Call to Order

R. Orme called the meeting to order at 4:35 p.m.

II. Roll Call

Roll was taken via sign-in sheet. Present: A. Craig, M. Fontana, A. Frieden, K. Laden, C. Robertson, N. Brideau, E. Strong, L. Laurence, R. Orme, K. Speiser, J. Blair, M. Hatch, E. Sanders, R. Wayne, M. Walsh

Not Present: R. Stein, S. Pardo, B. Liddick, E. Loew, A. Stroock, B. McKinney, K. Duch

Also In Attendance: A. Epstein, P. Beach, A. O’Donnell, D. Koyanagi, B. Lyons, N. Evenson, C. Lyons, B. Rosen, Y. Li

III. Reports from Constituent Assemblies — SA, GPSA, EA, FS

SA

There was no report.

GPSA

N. Brideau reported they had their last meeting on January 26th. He said the Student Advocacy Committee has been working on several resolutions. The GPSA is in the process of doing a thorough review of their charter.

EA

K. Speiser said the Emergency Grant Fund account will soon be able to receive gifts via payroll deductions. The EGF committee is working on some changes in parameters and policies also such as including faculty and/or retirees. The EA will then review the suggestions and incorporate into EA charter.

FS

There was no report.

R. Orme said he is waiting to hear back on a time for the UA to meet with President Skorton. He said he would pass on the information as soon as he has it.

IV. Call for Late Additions to the Agenda

No late additions.

V. Business of the Day

a. R.3 Childcare & Family Services Committee, Term Limit Resolution

R. Orme read the resolution and explained some major changes from the previous version. He made a motion to vote. M. Hatch seconded. The resolution was approved with 13-in favor, 0-opposed and 0-abstentions.

b. R.2 Discussion of Sustainability Resolution

M. Hatch read the resolution and added S. Pardo as a co-sponsor. R. Wayne and J. Blair asked why there has to be one undergraduate and one graduate student on each committee. M. Hatch gave some background on the UA charter. Some debates on wording and some friendly amendments were made. D. Koyanagi asked if someone from his office should be an “ex-officio” member of the committee. M. Hatch and E. Sanders commented. M. Hatch made a motion to approve the changes. It was seconded and approved with 13-in favor, 0-opposed and 1-abstentions.

R.4 Resolution to Staff Additional Members to the University Hearing and Review Boards

K. Laden read the resolution and answered several questions from the members. It was noted that on the resolution, only the first initial and last name are provided to help with privacy for members. It was also noted that there has only been one employee sent to the JA in the last three years. K. Laden then made a motion to vote. M. Hatch seconded. The resolution was approved with 14-in favor, 0-opposed and 0-abstentions

K. Laden then said the CJC resolution on Gorge Safety is in process, and he hopes to have it for the next meeting.

c. Discussion of CIT “Ensemble”

Chris Lyons from CIT introduced himself and presented the new “Ensemble” project to the members. He introduced this new software, which allows faculty and students to receive emails, will integrate a calendar, and has a bigger space allowance through Microsoft Exchange. Students will have Gmail accounts. C. Lyons explained the lack of compatibility of the current system and said the new system would give an efficient way to access and synchronize data with mobile devices. He said everyone will be affected - migration of the new system will begin in September 2009 for faculty and April 2009 for students. He then answered some questions on the differences between Eudora and outlook. A. Craig asked whether students, staff and faculty would be using the same calendar. C. Lyons said some students (employees, volunteers, etc.) could have the same access as faculty and staff, but not for the most part due to the cost. He also noted that students will not receive advertising from Gmail while they are at CU.

A. Craig asked for a motion to extend the meeting by 10 minutes. M. Hatch seconded. Motion was passed.

d. Discussion of BUHS

This was postponed.

VI. Additional Items from the Floor

M. Hatch asked to vote on the minutes from December 3, 2008. M. Fontana seconded. The minutes were voted on and approved as presented.

M. Hatch reminded the attendees the next meeting was scheduled for Wednesday, February 11, 2009.

VII. Adjournment

K. Laden made a motion to adjourn the meeting. M. Hatch seconded. R. Orme adjourned the meeting at 6:05 p.m.

Respectfully submitted,

Yezi Li
Office of the Assemblies

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