From the Cornell Assemblies
The following serve as members of the Assembly ex-officio without vote:
If the Assembly determines the President’s selections to search committees do not promote reasonable balance or representation, it may ask the President to reconsider those selections. The Assembly must specify how the balance or representation is inadequate.
By majority vote, the Assembly may suspend any of its actions related to the appeal until the Ombudsman makes a final ruling on the appeal.
At the first meeting of the academic year, the Assembly shall adopt a schedule of meetings for the remainder of the year. These meetings shall be referred to as the regular meetings.
Special meetings of the Assembly may be convened to consider issues of immediate and pressing concern. The Chair of the Assembly, the President or in the President’s absence, the Acting President, may call a special meeting of the Assembly. The Chair shall call a special meeting of the Assembly when requested to do so by two-thirds of its seated members.
A majority of the seated members of the Assembly constitutes a quorum to do business.
The procedures for debate and general conduct of business of the Assembly in all matters not specifically described in this document are Roberts Rules of Order, latest edition.
With the concurrence of a majority of the voting members present, the Assembly or any of its committees may enter executive session to discuss confidential matters. The Assembly must enter into its minutes the purpose of an executive session. No policy decisions shall be made in executive session.
Any member of the Cornell community may request speaking privileges throughthe Chair, provided the request is made at least 24 hours prior to a meeting. Consultants invited to a meeting by the Chair may speak regarding the particular topic on which they were invited to present information or answer questions. During the course of the meeting the Assembly may establish additional procedures for granting speaking privileges.
The President of the University or any member of the Assembly may ask the Executive Vice Chair to place of an item of business on the agenda. The Executive Board should place the item at the earliest possible time that is practical or refer the item to appropriate committees for further review. The Executive Vice Chair must make the agenda of the Assembly available to members no less than twenty-four hours prior to a meeting of the Assembly.
Except where explicitly stated by the Executive Board, agendas and associated documents are presumed to be public documents that may be shared with the campus community.
The minutes of Assembly meetings and those of its committees shall be available to all members of the University, except for those meetings conducted in executive session.
The Chair of the Assembly, in consultation with its members, presents an annual report to the President of the University. The report includes a summary of the Assembly’s work during the year and describes any outstanding issues or items of business that are expected to arise in the future. The Assembly must make the report available to all members of the University.
Regular meetings occur during the academic year only. The Executive Board must publicize and allow the campus community to attend and observe all open meetings of the Assembly and its committees .
Newly selected members of the Assembly must make every effort to attend any meetings that occur before such members are seated.
Seated and ex-officio members must attend all regular meetings of the Assembly. Members must:
If the Chair determines a member has failed to meet any of these requirements, he or she must call for a vote on removal of the member at the next regular meeting of the Assembly.
Presiding officers of each constituent assembly serve as liaisons between the Assembly and their respective constituent assemblies, reporting the activities of the Assembly to their constituent assemblies and the activities of their constituent assemblies to the Assembly.
The Assembly may call for a Sense-of-the-Community Referendum provided that it:
The Assembly standing committees may establish such ad hoc committees as are necessary for the proper performance of their functions. If such ad hoc committees are to include one or more non-members of the standing committees, the standing committees must request the Assembly to establish the ad hoc committee. The standing committee may recommend a specific prescription as to the membership of the ad hoc committee.
No ad hoc committee may have fewer than three voting members. Each ad hoc committee must disband at the end of a session of the Assembly.
Each standing committee must:
Except where otherwise provided, each standing committee consists of the following voting members:
The Assembly may provide for additional voting or non-voting members to assure the committee has adequate representation of expert opinion and relevant administrative units.
Except where otherwise provided, the Vice Chair for Operations may appoint and remove members from ad hoc committees in consultation with the Executive Board.
Except where otherwise provided, each constituent assembly staffs positions of in each committee of the Assembly that are assigned to its constituency in the same manner that it staffs its own standing committees.
The Vice Chair for Operations, in consultation with the appropriate officers of the the corresponding constituent assembly, may staff both standing and ad-hoc committee positions that remain or become vacant after September 1. Such appointments may not continue beyond the current session of the Assembly.
The Codes and Judicial Committee (the Committee) serves to assist the Assembly in fulfillment of its role in overseeing the Campus Code of Conduct (the Code) and the University Hearing and Review Boards.
The Committee:
The following are members of the committee ex-officio without vote:
The Committee on Family Services (the Committee) is charged to identify needs of faculty, staff, and students with family responsibilities and to address issues related to work/study/life balance, to study proposals brought by members of the university community or administration to meet those needs, and to advise the assembly, Vice President of Human Resources, and other senior members of the university administration concerning such proposals.
The following serve as voting members of the Committee:
The following serve as non-voting members of the committee:
The Transportation Advisory Committee is charged to provide a conduit for community input regarding policies and services related to safe, comprehensive, economical and efficient transportation programs. These include parking, transit, circulation, pedestrian, motorist and cyclist safety and education, and services that meet the transportation access needs for persons with disabilities.
The committee:
In addition to those provided for elsewhere, the President appoints the following to serve staggered terms of three years:
The following serve as members ex-officio, without vote:
The Transportation Hearing and Appeals Board (the Board) shall review decisions that have been denied in whole or in part by Transportation and Mail Services administrative staff on matters relating to violation appeals, requests for special parking grants for those claiming financial hardship, and exceptions to parking rules and regulations and/or normal permit eligibility criteria.
Violation appeals must each be decided separately, considering all relevant facts and circumstances brought to the board’s attention. The board shall only review cases for which it is deemed an error in judgment or procedure was made in the original decision. In cases of requests for special parking grants based on financial hardship, appellants must fully explain why they are unable to use the transportation options available. In cases of requests related to exceptions to parking rules and regulations and/or normal permit eligibility criteria, the board’s decision shall be based on demonstrated need and are subject to space and other limitations.
The following serve as voting members:
No employee of Transportation and Mail Services or Cornell Police may serve on the Board.
The Board shall annually elect its own chairperson.
Hearings shall require a quorum of three members. In case of a tie vote, the decision shall be recorded in favor of the appellant.
The Sustainability Committee (the Committee) is charged with reviewing matters related to the development of a sustainable campus and recommending pertinent actions regarding university sustainability policy to the Assembly.
The committee:
The Office of Energy and Sustainability will deliver a report to the committee at the beginning of each semester and report on any significant policy changes as they occur.
The following or their designees serve as members of the committee ex-officio, without vote:
The Information Technology Committee (the Committee) is charged with reviewing matters relating to Information Technologies and recommending pertinent actions regarding community computing needs.
The Committee:
The Division of Computing and Information Technologies will deliver a report to the committee at the beginning of each semester and report on any significant policy changes as they occur.
The following or their designees serve as members of the committee ex-officio, without vote:
The Committee on Diversity and Inclusion (the Committee) is charged to TBD.
In addition to responsibilities provided elsewhere, the Committee must:
The following serve as voting members of the Committee:
The following serve ex-officio, without vote:
The Assembly may, with the approval of the responsible administrative unit, identify associated committees of the Assembly. Such committees are chartered and managed by the responsible administrative unit, but report additionally to the Assembly and possess the same responsibilities as standing committees of the Assembly.
Each committee’s charge must:
The following requirements hold except where otherwise provided:
The Public Safety Advisory Committee (the Committee) is charged to review current campus security policies and procedures and make recommendations for their improvement. The Committee fulfills the University’s obligations under New York State Education Law � 6431. The Office of the President is the responsible unit for this committee.
The committee reviews current policies and procedures related to:
After its last meeting for the academic year but before the last day in June, the Committee must compile and report to the President of the University all of its findings and recommendations for the current academic year.
The President of the University appoints the following serve as voting members to serve staggered terms concurrent with two consecutive sessions of the Assembly:
Each assembly must include at least one female candidate in its list of recommendations to serve on the Committee. At least half of the voting members must be female.
As soon as possible after a vacancy occurs or a new session of the Assembly begins, the Committee must elect a Chair from its voting membership to serve a term concurrent with a session of the Assembly or the remainder thereof.
The following serve as members ex-officio, without vote:
To assure compliance with the state laws the Committee is charged to fulfill, the President:
The Campus Planning Committee (the Committee) reviews and makes recommendations to the President regarding physical planning for the Ithaca campus.
The Committee reviews and makes recommendations regarding the following subjects as they relate to the overall planning and character of the Ithaca campus::
The Committee reviews and discusses the prioritization of “university” and “enabling” projects as identified in the 2008 Cornell Master Plan and other strategic planning opportunities.
The Committee reviews, in consultation with the Transportation Advisory Committee, all plans for alterations of or additions to roads and parking lots on the Ithaca campus of the University. The Committee coordinates with the University Sustainability Committee on all sustainability matters related to land and campus development.
The Committee seeks advice and comment from membersmembers of the wider campus community when discussing a specific issue or design.
The following serve as appointed voting members of the Committee:
The following people or their designees serve as voting members of the Committee ex-officio:
The following serve as members ex-officio without vote:
As soon as possible after vacancies occur or a new session of the Assembly begins, the Committee must elect a Chair and a Vice-Chair from its voting membership to serve terms concurrent with a session of the Assembly or the remainder thereof.
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Page last modified on October 28, 2010, at 04:29 PM