Employee Assembly Meeting Minutes
Wednesday, December 18, 2002
12:15 p.m. - 1:30 p.m.
Day Hall Board Room

I. Call to Order and Introductions

G. Pratt, vice chair, called the meeting to order at 12:16 p.m.

Attendance:

Present: Christina Bucko, Donna Goss, Tammy Johnson, Leti McNeill, Gregory Pratt, Lisa Rose, Thomas Shelley, Mary Smallwood Churchill, Brandi Smith

Excused: Deb Billups, Joseph DeMarco, Patricia Mahoney, Dawne Martyniak

Others Present: Dennis Stein, Tammy Bishop

II. Call for Late Additions to the Agenda

G. Pratt asked for any late additions.

There were none.

III. Approval of Minutes

December 4, 2002

G. Pratt asked if there were any corrections or additions that anybody would like to make to the minutes.

There were some amendments made.

G. Pratt entertained a motion to approve the minutes as amended.

D. Goss approved them.

IV. Report from the Chair

In J. DeMarco’s absence, G. Pratt welcomed Brandi Smith to the EA.

V. Open Forum

EA Seat Realignment

In J. DeMarco’s absence, T. Bishop gave a report on the tallying choice of the EA seat realignment. The first proposal was to keep it the same, with no designation of Endowed or Exempt, had 1 vote. The proposal that the seats be realigned in configuration of 1 Geneva seat, and 12 seats at large, had 3 votes. To continue to do research and put in discussion in IOC, had 4 votes. Keep the present EA alignment, had 0 votes. The proposal that P. Mahoney submitted, that the seats be realigned in a configuration of 13 seats at large, had 2 votes.

L. McNeill is concerned with the 20% of the population voting.

M. Esposito replied that if the 20% isn’t being met, then the EA should think about a charter change.

There was a discussion on the seat realignment with the Exempt and Non-exempt, Statutory and Endowed.

G. Pratt entertained a motion to give it back to the IOC, giving the input received since then, so they can meet and�.

L. McNeill would like to return it back to the IOC with the intent of them proposal list of research needs per actions steps and then having them propose it to a larger group or making a proposal of a decision.

C. Bucko seconded it.

VI. Committee Reports

IOC

There was none.

Personnel Policy Committee

L. Rose said that Mary George Opperman, v.p. Human Resources, explained what she would find useful from the group this year. She gave insight on how policies are created.

Office of the Assemblies

T. Bishop mentioned that the election time is coming up and that H. Mandeville is working on an elections calendar and assorted other information to give to the election committee.

G. Pratt mentioned that there has been discussions on shifting the EA elections to electronic voting. The current IOC proposal was to put some referendum on the upcoming election to see if people would be interested in electronic voting or not.

VII. New Business

Contract College of Employee Participation

T. Johnson proposed a joint effort with the IOC and communications committee to look at ways to publicize the EA to the Contract College Employees and increase their interest.

L. Rose’s perception is that there are not a lot of state funded positions centrally located on campus. Some of the state employees are appointed for a 1-year term, and they probably feel that they can’t make a 2-year commitment.

M. Smallwood Churchill said exposure is good public relations: experience having events up campus does bring out interest and input.

T. Bishop reminded the EA members that making room reservations can be tricky at times and that there is a charge for room rentals outside of Day Hall.

G. Pratt said that holding EA meetings throughout campus will be explored in the future.

D. Goss doesn’t know how productive it will be to hold meetings throughout campus. We need to be sure what it is that we are trying to convey.

AAP Resolution

M. Esposito said that J. DeMarco wrote the resolution, and that M. Esposito made a few changes to the resolution.

G. Pratt asked if the letter that was sent out to the ea members is the same letter that they have in front of them at this EA meeting?

T. Bishop replied yes.

G. Pratt asked T. Shelly if there was a point of order for a sponsor of the resolution.

T. Shelly replied no.

M. Esposito replied that the resolution cannot be passed without the original sponsor.

G. Pratt asked if there are any other suggestions or amendments.

There was a discussion on some clarification of the resolution.

G. Pratt entertained a motion to table the resolution.

M. Esposito mentioned that because the next EA meeting will take place after the first of the year. He recommended to do the steps on line or give the executive committee to further amend the resolution.

G. Pratt entertained a motion to accept the amendments to the resolution as friendly with J. DeMarco’s approval.

M. Smallwood Churchill made a motion to accept amendments to the resolution as commensurate with J. DeMarco’s approval, as original sponsor of the resolution.

T. Shelly seconded it.

VIII. Adjournment

The meeting was adjourned at 1:25 p.m.

Respectfully Submitted,
Amy Huizinga