Employee Assembly Meeting
Wednesday, December 16, 2009
12:15 - 1:30 p.m.
B16 Day Hall
Minutes

I. Call to Order

a) J. Seymour called the meeting to order at 12:24 p.m.

II. Call for Late Additions to the Agenda

There were no late additions to the existing agenda.

III. Business of the Day

There were no Business of the Day items.

IV.Report from Employee Elected Trustee

There was no report.

J. Seymour then called the roll.

Present-D. Brooks, T. Grove, L. Croll Howell, L. Lawrence, L. Morris, G. Osborne, C. Phillips, J. Seymour, N. LaCelle, A. Mittman, T. Ostrander, G. Stewart Absent-P. Dongtoe, N. LaCelle, C. Philips

GPSA liaison Ben Heavner was also present.

V. Report from the Faculty Senate Liaison

A. Mittman said he was unable to attend the last meeting, but will give a report at next meeting.

VI. Report from the Chair

J. Seymour said he had nothing specific to report. He said there will be a resolution on the CARE fund at the next meeting, which will be discussed a bit later in the meeting. He clarified there needs to be a 2/3 majority vote of all members.

VII. Approval of Minutes

a)December 2, 2009

After a brief discussion, L. Morris motioned to approve the minutes. T. Grove seconded. The members voted and the minutes passed.

VIII. Committee Reports

a) Executive

Nothing to report, last meeting was cancelled.

b) SRAC

T. Grove said she hopes to have a meeting after the holiday break.

c) Communications

There was a brief discussion on an EA Newsletter. Gary has said he will help with it. The idea is to send employees a quarterly email to increase their presence and image with employees. Everyone agreed this was a good idea. P. Beach asked how this would be different from emails employees get from the Chronicle, PawPrint, etc. Everyone agreed this would be a way to communicate what the EA is working on. G. Osborne said that the Geneva Exp. Station uses a blog to communicate info. B. Heavner from the GPSA said the GPSA uses a blog successfully also. Discussion on how often it would go out, how MGO could help, and what would the first issue say. Conclusion was they will reassess after a year. L. Lawrence motioned to have the EA start sending out email newsletters in the new year. T. Grove seconded. The members voted, and the motion passed.

d) Finance

A. Mittman said he hopes to have the final accounting of the President’s address in January. Otherwise, all is the same.

a) Exec (cont.)

L. Lawrence said the EA is on as a co-sponsor of Soup and Hope series again this year. He said unfortunately the employee talent show is scheduled for the same date and time as the first S & H, and also that some EA meetings will conflict, so may want to consider alternate dates or having the EA attend S & H in lieu of a regular meeting.

e) PP

L. Croll Howell said she has scheduled another meeting for 1/24.

f) IOC

T. Grove said they need to find several employees who are willing to serve as UA members. Names of potential new members included former UA member-James Blair, Ned LaCelle, Jason Seymour and Linda Croll Howell. There will need to be further discussion on this.

g) UB

No report.

h) EE

There is a meeting scheduled for later this week.

i) Ad Hoc Charter meeting

L. Lawrence said the committee plans to meet again in January.

IX.CU in Transition

P. Beach shared that there is an email going out to staff today that there is a new office that will be in charge of Cost Savings. The EA did receive advance notice of this. She said VP Opperman had asked for this. P. Beach said she thought this was good news and hopes this becomes regular practice.

X. Old Business

CARE resolution — J. Seymour asked if any members had comments or wanted to discuss. G. Osborne explained a few small changes and edits that were made. L. Lawrence suggested adding a date, so a date will be added for historical archive purposes. There was a brief discussion on how the money is distributed, who manages the fund, etc. The members then discussed how proxy votes would be valid. J. Seymour explained this meeting is for discussion, and told the members this was the notice on the resolution, and that he hoped they could vote on it at the next meeting. He then noted this will change the EA’s By-laws, so if anyone was concerned about that, they could contact Jason or David before next meeting.

XI. New Business

There were no items discussed.

XII. Open Forum

G. Stewart suggested B. Heavner sit at the table at future meetings.

XIII. Adjournment

J. Seymour adjourned the meeting at 1:23 p.m.

Respectfully Submitted,
Kalisha Dessources