Ensemble: New email, calendaring, other tools for cornell faculty, staff, and students

WHAT
Faculty/staff:
Microsoft Exchange will become the campuswide system for email and calendaring,replacing the current Postoffice (Cyrus) email and Oracle Calendar systems.

Students:
Google Apps for Education and Microsoft Live@edu with Exchange Labs will provide email, calendar, and collaboration tools, instead of the current Postoffice (Cyrus) email system.

WHEN/HOW
Faculty/staff:
Migration will begin in September 2009. Specific timing for each college and major unit is to be determined.

Students:
Pending completion of contract negotiations, services should be available starting in April 2009. Current students will be encouraged to switch their email to Google Apps or Microsoft Live@edu. New students will choose which service to use for email when they activate their NetID.

WHY
Faculty/staff
� Better integration of email, calendar, and contacts
� More efficient ways to keep email and calendar data synchronized and accessible through multiple computers and through BlackBerry, iPhone, and other mobile devices
� More units asking for Microsoft Exchange and Active Directory services; already being used by several departments and units
� Cost savings/efficiencies if all units adopt the campuswide services

Cross-campus Task Force on Personal Productivity commissioned by vice president for information technologies Polley McClure in late 2007 to evaluate options; details and final report: https://confluence.cornell.edu/display/TFPP/Home

Students
� Better services and more space than Cornell’s budget allows
� Most students already forwarding their Cornell email elsewhere

Task Force for Student Personal Productivity Services commissioned by vice president for information technologies Polley McClure at end of 2007 to evaluate options; details and final report: https://confluence.cornell.edu/display/SPPS/Home

WHO
Managed by Cornell Information Technologies (CIT), with input from campus advisory boards and consultants.
� Chris Lyons, overall project lead, cpl7@cornell.edu
� Tom Parker, lead for Active Directory, jtp5@cornell.edu
� Greg Menzenski, lead for Exchange, Google Apps, and Microsoft Live@edu, gm228@cornell.edu