Definition of Academic Matters

Explicit inclusion of academic matters makes it appear UA has authority over many subjects that seem to be solely the purview of the Faculty and Faculty Senate. Academic matters may include curriculum, educational philosophy, tenure policy, and all other academic matters deemed suitable by the UA. Recommendations shall be made by majority approval of the members present.

Article 1: Ex-Officio Membership

Remove senior administrators who do not currently have a direct working relationship with the Assembly. Add reference to chairs of associated committees and administrators who expressed interest in direct, regular relationship with the Assembly. The following serve as members of the Assembly ex-officio without vote:

1. the chair of each associated committee of the Assembly; and,
2. the Associate Director for Community Relations of Gannett Health Services.

Article 2: Approval of Presidential Nominations for Certain Administrative Offices

2.1 Criteria to Request Reconsideration of Search Committee Member Selection

If the UA by majority vote feelsthe Assembly determines the President’s selections to search committees do not promote reasonable balance or representation, the UAit may ask the President to reconsider thesethose selections. The UA shouldAssembly must specify how the balance or representation is inadequate.

Article 3: Protections

3.1 Suspension of Assembly Actions Appealed to the University Ombudsman

By majority vote, the UAAssembly may suspend any UAof its actions related to the appeal until the Ombudsman makes a final ruling on the appeal.

Article 64: Procedures

4.1 Meetings

At the first meeting of the academic year, the UAAssembly shall adopt a schedule of meetings for the remainder of the year. These meetings shall be referred to as the regular meetings.

4.2 Special meetings

Special meetings of the UAAssembly may be convened to consider issues of immediate and pressing concern. The Chair of the UAAssembly, the President or in the President’s absence, the Acting President, may call a special meeting of the UAAssembly. The Chair shall call a special meeting of the UAAssembly when requested to do so by any eleventwo-thirds of its seated members.

4.3 Quorum

A quorum shall consist of a majority of the seated members of the UAAssembly constitutes a quorum to do business.

4.4 Roberts rules of order

The procedures for debate and general conduct of business of the UAAssembly in all matters not specifically described in this document shall be that ofare Roberts Rules of Order, (latest edition).

4.5 Executive session

With the concurrence of a majority of the voting members present, the UAAssembly or any of its committees may go intoenter executive session to discuss confidential matters. The Assembly must enter into its minutes the purpose of an executive session. No policy decisions shall be made in executive session.

4.6 Speaking privileges

Speaking privileges may be obtained by aAny member of the Cornell community may request speaking privileges by notifyingthroughthe Chair of a desire to speak on a specific agenda topic, provided the request is made at least 24 hours prior to a meeting. Consultants invited to a UA meeting by the Chair shall be granted speaking privileges in regard tomay speak regarding the particular topic on which they were invited to present information or answer questions. During the course of the meeting the UAAssembly may establish additional procedures for granting speaking privileges.

Not a current practice of the Assembly. 4.7 Organizational meeting

As soon as possible after completion of the elections in the spring, the newly-elected UA shall hold an organizational meeting to elect a Chair and a Vice Chair. Immediately after the completion of the spring elections the Vice Chair of the outgoing UA shall solicit nominees for the position of Chair and Vice Chair from members of the new UA. The names of the nominees together with short vitae shall be circulated to all members of the new UA not less than seven days before the spring organizational meeting. On June 1st, the outgoing UA shall be officially replaced by the newly-elected UA.

4.87 Agenda

The agenda of the UA meetings shall be set by the Executive Committee. The President of the University or any one member of the UAAssembly may request that an item be putask the Executive Vice Chair to place of an item of business on the agenda. Such an item shall be placed on the agenda atThe Executive Board should place the item at the earliest possible time that is practical or refer the item to appropriate committees for further review. The agenda shall be made public at least 24 hours prior to the next UA meetingThe Executive Vice Chair must make the agenda of the Assembly available to members no less than twenty-four hours prior to a meeting of the Assembly.

Except where explicitly stated by the Executive Board, agendas and associated documents are presumed to be public documents that may be shared with the campus community.

These meetings no longer occur. It shall be the responsibility of the Chair of the UA or a designee to place on the agenda of each meeting of the UA a Leadership Meeting Forum to propose agenda items for the next Leadership Meeting; the discussion shall be based on a specific list presented by the Chair or designee. The UA may recommend items to be added, deleted, or changed. However the Chair or designee retains final judgment on matters to be presented in Leadership Meetings.

4.98 Minutes

The minutes of the UAAssembly meetings and those of its committees shall be available to all members of the University, except for those meetings conducted in executive session (Article 6.5).

Duplicates and conflicts with charter language regarding bylaw amendment process. 4.10 Bylaws

The UA may establish bylaws and other procedural rules as are necessary for the exercise of its authority. The adoption of such rules shall require an affirmative vote of a majority of those voting.

4.11 Response to recommendations

Incorporated into consultative authority in charter. Those officers or decision-making bodies receiving recommendations from the UA shall respond to the Chair of the UA within a reasonable period of time, as defined by the UA, acknowledging receipt of the UA’s recommendations and stating their intended course of action. The eventual outcome of recommendations shall be reported to the UA.

4.12 Other governing bodies

By including presiding officers of constituent assemblies, the UA will be the mechanism of communication. The UA shall work with the Executive Committee of the Faculty Senate to establish an effective mechanism of communication between the SA, the EA, the GPSA, the UA, and the Faculty Senate.

4.139 Annual report

The UA shallChair of the Assembly, in consultation with its members, presents an annual report to the President of the University. It shall containThe report includes a summary of the UAAssembly’s work during the year and in addition describes any outstanding issues or items of business that are expected to arise in the future. The report shall be availableAssembly must make the report available to all members of the University.

The Chair shall have the responsibility to see that the report is written following the last meeting of the UA and presented to the Executive Committee for approval in May prior to submission to the President.

4.1410 Timing of Regular Meetings and Notice of All Meeting Times and Locations

Regular meetings shall occur during the academic year only. The Executive Board must publicize and allow the campus community to attend and observe Aall open meetings of the Assembly and its committees shall be publicized and open to the Cornell community, except as specified by Section 6.5.

4.1511 Attendance Policy for Elected Members Not Yet Seated

Newly elected UAselected members of the Assembly shallmust make every effort to attend the remainingany meetings of the outgoing UAthat occur before such members are seated.

4.1612 Attendance Policy for Seated Members

Provide clearer guidance about the purpose of this policy (i.e.: it can be the basis for removing an absentee member) Attendance by voting members is required atSeated and ex-officio members must attend all regular meetings of the UAAssembly. Members must:

1. Any member who must miss a meeting will notify the Office of the AssembliesChair of the Assembly at least twenty-four hours prior to theany scheduled meeting they are unable to attend, if possible; and,
2. Any member who misses two or more meetings shall be contacted by the Chair to determine his or her ability or willingness to serve on the UAnot miss more than two regular meetings in any session of the Assembly.

If the Chair determines a member has failed to meet any of these requirements, he or she must call for a vote on removal of the member at the next regular meeting of the Assembly.

4.1713 Reporting Responsibilities of Members of the Assembly

Assembly representatives from the Faculty Senate, EA, SA, and GPSA shall be responsible for reporting UA activities to their respective legislative bodies.Presiding officers of each constituent assembly serve as liaisons between the Assembly and their respective constituent assemblies, reporting the activities of the Assembly to their constituent assemblies and the activities of their constituent assemblies to the Assembly.

4.1814 Sense-of-the-Community Referendum

The UAAssembly may call for a Sense-of-the-Community Referendum provided that it: This is the default provided by Roberts Rules of Order and does not need to be repeated here.# The referendum may be called by a majority vote of the UA members present.

1. The referendum voting must be held within a time period deemed appropriate by the UA upon approval of the referendum.concludes before any members terms expire; and,
2. The referendum must be on matters of concern toaddresses a concern relevant to the entire University community. Therefore, in which all employees, faculty, and students will be eligible tomay vote.

Article 5: Committees

5.1 Minimal membership requirements Consolidate below. No UA committee shall have fewer than three voting members.

5.1 Ad hoc committees

The UAAssembly standing committees may establish such ad hoc committees as are necessary for the proper performance of their functions. If such ad hoc committees are to include one or more non-members of the standing committees, the standing committees must request the UAAssembly to establish the ad hoc committee. The standing committee may recommend a specific prescription as to the membership of the ad hoc committee.

No ad hoc committee may have fewer than three voting members. Each ad hoc committee must disband at the end of a session of the Assembly.

Not necessary, will simply specify the attendance requirements elsewhere. Committees of the UA establish bylaws that define attendance requirements. If the attendance requirement is not fulfilled by any member, the seat will become vacant, and the committee will request that the constituent assembly responsible for staffing fill the vacancy.

Not necessary, RROR already cited elsewhere. Ad hoc committees shall be established and function in accordance with Roberts Rules of Order (latest edition).

5.2 Standing committees

There shall be three categories of standing committees of the UA: Committees of the Assembly, Associated Committees and Campus Life Committees. The Assemblies System Review Committee, Committee on Committees, Codes and Judicial Committee, Joint Assemblies Financial Aid Review Committee, and Joint Assemblies Multicultural Issues Committee shall be Committees of the Assembly. The Associated Committees shall be the Budget Planning Committee and the Campus Planning Committee. All terms shall begin June 1 unless otherwise specified. Campus Life committees are those listed in Article 10.

Consolidate into another section. At least once a semester, each standing committee shall hold a well publicized meeting at which any matter of interest within its jurisdiction can be discussed by any member of the Cornell community.

Standing committees shall file minutes in the Office of the Assemblies. In addition, no later than the end of the Assembly year, standing committees shall file with the Office of the Assemblies an annual report. This report shall include a summary of all unfinished business and the attendance record of all voting members of the committee.

5.2.1 Standing committees’ operationsStanding committee responsibilities

AllEach standing, associated, and Campus Life committees and boards shall operate in the following manner. They shall must:

1. hold and publicize at least one meeting that is open to the campus community where it receives and discusses items of business relevant to its charge;
2. submit minutes of each meeting to the Vice Chair for Operations;
3. submit, before May 1, an annual report to the Vice Chair for Operations including a summary of unfinished business of the committee;
4. make every reasonable attempt to insure that members of the University community affected by a committee’sits recommendations are informed of the agenda of committeeits meetings and of committeeits recommendations.;
5. place on file in a timely manner with the UAAssembly the minutes of all meetings and an annual report summarizing activities.;
6. request that the Chair of the UAAssembly place on the agenda of the UAAssembly those matters, which, in theits opinion of the particular committee, are of such significance that they require discussion by the UA.Assembly; and,
7. respond to any requests from the UAAssembly for information or reconsideration of recommendations.

# make oral reports at a regularly scheduled meeting of the UA at least once a semester. # in the spring organizational period, the Chair of the UA shall appoint Assembly members to act as conveners for each of the UA committees’ first meeting in the fall.

5.2.2 Standing committee composition and terms

Except where otherwise provided, each standing committee consists of the following voting members:

1. two members of each constituency who serve staggered, two-year terms spanning consecutive sessions of the Assembly; and,
2. a Chair who must be a voting member of the Assembly and may participate in any vote where his or her participation will alter the outcome.

The Assembly may provide for additional voting or non-voting members to assure the committee has adequate representation of expert opinion and relevant administrative units.

5.3 Staffing of committees

Adapted from old COC charge. Gives the UA considerably more control over its committees, and allows it to staff positions by default if constituent assemblies fail to appoint members in a timely fashion. Except where otherwise provided, the Vice Chair for Operations may appoint and remove members from ad hoc committees in consultation with the Executive Board.

Except where otherwise provided, each constituent assembly staffs positions of in each committee of the Assembly that are assigned to its constituency in the same manner that it staffs its own standing committees.

The Vice Chair for Operations, in consultation with the appropriate officers of the the corresponding constituent assembly, may staff both standing and ad-hoc committee positions that remain or become vacant after September 1. Such appointments may not continue beyond the current session of the Assembly.

Article 6: Charges of Standing Committees

8.1 General

ARTICLE 8: Committees - Specific

The Standing Committees of the Assembly:

* The Committee on Committees * The Codes and Judicial Committee * The Joint Assemblies Multicultural Issues Committee * The Joint Assemblies Financial Aid Review Committee * The Assemblies System Review Committee

8.1 Committee on Committees

The Committee on Committees (COC) shall have five members: one faculty, one undergraduate student, one graduate/professional student, and two employees. One student and one employee shall be appointed as “alternates”. All terms shall be for two years. Terms shall be staggered and shall begin May 1. The UA Vice Chair shall serve a one-year term as an ex-officio member. A quorum shall consist of one-half the seated members. The respective Assemblies shall be responsible for selecting their constituents for the COC. A chair shall be elected by continuing, outgoing and incoming members of the COC immediately upon selection of new members of the UA. The elected chair may be either a continuing or a new member of the committee. The term of office of the chair shall be one year. The chair may be reelected for additional terms.

8.1.1 Staffing by other assemblies

Should consider re-factoring so items not specific to COC are in a general area of the committee bylaws. Except when an ad hoc committee contains only UA members, the respective Assemblies shall be responsible for selecting their constituents for membership on ad hoc committees established by the UA, in accordance with the latter’s specific prescription as to their membership.

* All vacancies will be filled by soliciting applications. All new appointees will serve the term of the original member until the next election. * All committees staffed by the COC shall be responsible for reporting all vacancies to the COC as they occur.

The COC shall, in consultation with the Codes and Judicial Committee, provide a slate of qualified candidates for the Hearing and Review Boards of the campus judicial system, for consideration and approval by the UA.

The respective Assemblies shall be responsible for selecting their constituents for membership on the associated committees, and those members of other University committees and boards when requested. The new members of these committees shall be selected by the end of the spring semester. Seats may be reserved for incoming freshmen.

The respective Assemblies shall be responsible for selecting their constituents for membership on Campus Life committees and boards. The new members of these committees shall be selected by the end of the spring semester. Seats may be reserved for freshmen.

Upon an affirmative vote of at least four of its members, the COC may remove a member of any other committee and the Hearing and Review Boards or remove the chair of any other committee from the position for just cause. Immediately upon removal of a committee member from a committee, the respective Assembly shall select a replacement for the balance of the term of office.

8.26.1 Codes and Judicial Committee

The Codes and Judicial Committee (CJC) shall consist of three undergraduate students, two graduate/professional students; three faculty members, and four employees, one of whom would be an active member of the CU Police. One-half of the seated membership shall constitute a quorum. All members shall serve two-year terms. Terms shall be staggered. Ex-officio members may include the Judicial Administrator, Judicial Codes Counselor, and Counsel’s Office. Ex-officio members are non-voting.The Codes and Judicial Committee (the Committee) serves to assist the Assembly in fulfillment of its role in overseeing the Campus Code of Conduct (the Code) and the University Hearing and Review Boards.

6.1.1 Responsibilities

The Committee:

8.2.1 SSR no longer exists as policy.

1. The CJC shall considers the substantive and procedural rules of the Campus Code of Conduct and the Statement of Student Rights and shall makes recommendations concerning changes in these rules to the UA.Assembly;

8.2.2

1. The CJC shall provide advice to the Committee on Committees in selecting slatesrecommends slates of qualified candidates for the Hearing and Review Boards. as needed to assure efficient and adequate operation of hearing and review panels; and,

8.2.3

1. The CJC may review the rules and procedures established by other campus bodies with both rule-making and punitive authority (excluding the faculty procedures for dismissal and censure of faculty members and procedures for the resolution of faculty and employee grievances). If, in the course of such review, the CJC shall find apparent inequalities or inconsistencies within a body of rules or between bodies of rules, or if it shall find a body of rules whose agreement with general notions of due process is questionable, the CJC shall transmit its findings and any recommendations which it may wish to make to the appropriate rule-making body.reviews other policies relevant to community standards of conduct and discipline for consistency and compatibility with the standards provide in the Code.

6.1.2 Composition

The following are members of the committee ex-officio without vote:

1. the Chief of the Cornell Police or a designee;
2. the Judicial Administrator or a designee; and,
3. the Judicial Codes Counselor or a designee.

8.3 Joint Assemblies Multicultural Issues Committee

Eliminate UA charter of JAMIC, allowing SA to decide whether to maintain as undergrad committee. Instead, create D&I Committee. The Joint Assemblies Multicultural Issues Committee (JAMIC) shall be composed of the SA and UA with 14 voting members, consisting of five undergraduates (four of whom shall be the two SA Minority Liaisons, the SA International Student Liaison, and the SA Lesbian/Gay/Bisexual/ Transgender/ Questioning Liaison), three graduate/professional students, four employees, and two members of the faculty. The Vice Provost for Diversity and Faculty Development shall serve as an ex-officio member of JAMIC. All members shall be appointed as appropriate by the SA and UA for one-year terms beginning May 1 and may be reappointed. A quorum shall consist of one-half of the seated members. Co-chairs shall be one of the four SA liaisons and the UA liaison to JAMIC.

8.3.1

The mission of JAMIC is to promote the awareness of multicultural issues at Cornell, encourage cultural interaction and dialogue within the Cornell community, make recommendations to central administration on issues of concern to the Cornell community, and monitor the University’s implementation of those recommendations. JAMIC shall aim to be a collective voice of the diversity of cultures, ethnicities, genders, gender identities, lifestyles, races, religions, and sexual orientations represented at Cornell.

8.3.2

JAMIC shall have the authority to create subcommittees for multicultural issues of concern to the Cornell community, and will serve as an advisory board for these subcommittees.

8.3.3

Each subcommittee will be chaired by a member of JAMIC or at least have a member of JAMIC serve on the subcommittee. All interested members of the Cornell community may serve as members of a subcommittee. The SA and UA encourage subcommittees to seek nominations from the Minority Faculty/Staff Forum, Office of Minority Educational Affairs (OMEA), International Student Programming Board, Minority Greek Letter Council, and Program House governments. Subcommittees shall consult with JAMIC and are responsible for reporting their activities to JAMIC.

8.3.4

It is recommended that JAMIC meet monthly throughout the academic year (September-May). JAMIC will provide the SA and UA with written minutes from their meetings, as well as a summary report of all subcommittee activities at before the end of each academic year.

8.4 Joint Assemblies Financial Aid Review Committee

Properly belongs in sole jurisdiction of SA — does not deal with grad issues. Transfer to SA. The Joint Assemblies Financial Aid Review Committee (JFARC) shall consist of at least six undergraduate students (at least two-thirds of voting undergraduate members shall be recipients of some form of institutionalized financial aid); up to two graduate/professional students to be appointed by the GPSA; two faculty members; one counselor from the Financial Aid Office (FAO); two SA members; and one UA member. The Director of Financial Aid, the Dean of Admissions and Financial Aid, and the Vice President for Student and Academic Services shall serve as ex-officio, non-voting members. The committee shall be chaired by an SA member and can be convened by either the UA or SA. The committee shall, however, report regularly to both the Student and University Assemblies. Its purpose shall be to review the general policies and implementation of policies concerning financial aid at Cornell. Additionally, JFARC shall be charged with monitoring and administering the Student Helping Students Fund.

8.4.1

This committee will not serve as an appeals board for individual cases. However, should a problem appear persistently, or should it appear that the FAO could be implementing its present procedures in a better way, this committee could act to improve the actions of the FAO.

8.5 Assemblies System Review Committee

The Assemblies System Review Committee (ASRC) shall consist of 5 UA members: the Vice Chair of the UA, who shall convene and chair this committee, and one representative from each of the four constituency bodies. The committee shall have 6 ex-officio members, the chair or present member of the Executive Committee of the Faculty Senate, a present or past president of the SA, a present or past officer of the EA, a former Chair of the UA, a present or past Chair of the GPSA, and the presidential appointee to the UA. When dealing with Article 8.5.3 below, the committee shall be expanded to include up to two members of each of the conflicting assemblies, who shall serve as consultants on the issue at hand and shall also serve as voting members of the committee under 8.5.3.

8.5.1

The committee shall continually review the UA Charter. Furthermore, the committee shall review interrelations between the Assemblies.

8.5.2

The ASRC shall report to the UA at their first meeting of the second semester, at the last meeting, and upon recommending a decision regarding a conflict resolution.

8.5.3

The committee shall review continued disagreements between the assemblies, which cannot be resolved by the conflicting bodies.

* The committee will meet within 10 working days of notification of continued disagreement by two conflicting assemblies to propose a solution to resolve differences between the conflicting assemblies. The committee’s recommendations will be reported to all assemblies within 15 working days of this meeting. ** If differences still cannot be reconciled by the individual constituency bodies, the committee will recommend a solution to the UA. ** The UA’s determination will be binding.

ARTICLE 9: The Associate Committees of the University Assembly

8.6 Campus Planning Committee

Move to different location and refractor language. The Campus Planning Committee (CPC) shall consist of four presidential appointments, eight position appointments, eight additional members, and ex-officio members. The presidential appointments are made by the President of the University, and those individuals are to serve three-year terms on a staggered basis. The position appointments consist of the Chair of the Department of Architecture or a designee, the Chair of the Department of Natural Resources or a designee, the Director of Plantations or a designee, and the Vice President for Facilities and Campus Services or a designee, the Coordinator of the Landscape Architecture Program or a designee, the Chair of the Department of City and Regional Planning or a designee, the Chair of the Art Department or a designee, and the Director of the Graduate Program in Historic Preservation or a designee.

The position appointees or designees should be individuals with professional and technical expertise in a design related field. The eight at large members consist of one graduate/professional student, two undergraduate students, two employees, and two faculty members, each named by his or her respective Assembly for a two-year term, and one UA liaison. The ex-officio members are added by virtue of their administrative positions at the University and their interest in planning at the University.

The Committee’s charge is to review and make recommendations to the President regarding physical planning for the Ithaca campus including landscape planning and design, circulation and parking, and new construction and renovations as they relate to the overall planning and character of the Ithaca campus. Furthermore, it shall review in consultation with (with the consultation of) the Transportation Advisory Committee, all plans for alterations of or additions to roads and parking lots on the Ithaca campus of the University. The CPC shall seek advice and comments from non-members while discussing a specific issue or design.

8.7 Budget Planning Committee

Defunct and dormant committee to be discontinued. Budget Planning Committee (BPC) shall consist of seventeen voting and four ex-officio members. Members shall serve three-year terms on a staggered basis with the exception of student members who shall serve two-year staggered terms. Four of the members shall be appointed by the Provost, five shall be position appointments, and eight shall be additional members at large. The five position appointments shall consist of the assistant deans or chief business officers, one representing each of the following college categories: designated, endowed general purpose, and statutory; the Vice President for Finance and Treasurer; and the Vice President for Planning. The eight at large positions shall consist of two undergraduate students, two graduate/professional students, two employees, and two faculty members each named by his or her respective Assembly. The ex-officio members are added by virtue of their positions at the institution and interests in the University’s budget. Ex-officio non-voting members shall be the Director of Institutional Planning and Research; the Director of Budget Management; the Director of Statutory College Affairs; and the UA liaison. The committee’s charge is to review and make recommendations to the Provost regarding the development of the University’s long-range plan and budget policies with regards to such financial issues as tuition, student fees, financial aid, graduate student stipends, enrollments, compensation, and endowed Ithaca employee benefits rates. The BPC shall seek advice and comments from non-members while discussing a specific issue or budget policy. Deliberations of the committee will often be on a confidential basis. The committee shall report periodically to the UA.

8.86.2 Committee on Family Services

The Committee on Family Services (the Committee)committee is charged to identify needs of non-academic staff, academic staff, graduate/professional students and undergraduate studentsfaculty, staff, and students with family responsibilities and to address issues related to work/study/life balance, to study proposals brought by members of the university community or administration to meet those needs, and to advise the assembly, Vice President of Human Resources, and other senior members of the university administration concerning such proposals.

6.2.1 Responsibilities

6.2.2 Composition

The Committee on Family Services consists of fifteen voting members. The constituent assemblies appoint a total of eight voting members from their respective constituencies in the following number: Student Assembly may appoint one, the Graduate and Professional Student Assembly may appoint two, the Employee Assembly may appoint three, one employee representative who is part of a Cornell University collective bargaining agreement, and the Faculty Senate may appoint three. The President may appoint up to five voting members who shall be community or university experts in subjects related to family issues and the charge of the committee.The following serve as voting members of the Committee:

1. one undergraduate student;
2. one graduate or professional student;
3. two employees;
4. two employees appointed by the Director of Human Resource Policy and Labor Relations in consultation with the collective bargaining organizations of the University;
5. four faculty members;
6. up to five field experts, appointed by the President to terms concurrent with a single session of the Assembly.

The following serve as non-voting members of the committee:

1. one liaison appointed by the assembly from its members and up to three appointed by the President of the university to serve as liaisons from related administrative unitsthe Director of Workforce Diversity, Equity, and Life Quality.

Student members shall serve terms of one year in duration, and all other members shall serve staggered, two-year terms.

To be consolidated into the Family Services Committee. 8.8.1 Subcommittee on Childcare Services

The committee is charged to identify needs of the university community concerning childcare services, to study proposals brought by members of the university community or administration to meet those needs, and to advise the Family Services Commitee, the assembly, the Vice-President of Human Resources, and other senior members of the university administration concerning such proposals.

The subcommittee consists of thirteen voting members. The constituent assemblies appoint a total eight voting members from their respective constituencies in the following number: Student Assembly may appoint one, the Graduate and Professional Student Assembly may appoint two, the Employee Assembly may appoint three, and the Faculty Senate may appoint two. The President may appoint a total of five voting members who shall be local community experts in subjects related to childcare, childhood development, and the charge of the committee.

The following serve as non-voting members of the committee: one liaison appointed by University Assembly from its members and up to three appointed by the President of the university to serve as liaisons from related administrative units.

Student members shall serve terms of one year in duration, and all other members shall serve staggered, two-year terms.

ARTICLE 10: Campus Life Committees of the University Assembly

10.1 Establishment

A structure of committees associated with the Departments of Cornell United Religious Work (CURW), Transportation and Mail Services, University Health Services, and the Cornell Store shall be established. The UA shall supervise and coordinate the activities of these committees and boards. The committees and boards shall establish policies for their respective departments, subject to the approval of the UA.

9.2 Responsibility and policy determination

The committees and boards shall take the initiative in, and have primary responsibility for, debating and formulating changes in policies of their respective departments. However, each policy determination shall be submitted to the UA for its approval by majority vote prior to delivery to the President to be put into effect. It is expected that the UA normally would act upon such a policy determination at its first meeting following receipt in the Assembly office. If the UA does not act upon such a presentation from a committee or board within 30 days of receipt in the Assembly office, the policy shall automatically be considered approved and sent on to the President. If the Assembly deems any policy determination of the standing committees and boards to be seriously defective, it may upon majority vote of those present and voting, require that the action be reconsidered by the originating committee. If the matter is resubmitted by the committee or board, the UA may veto the action of the standing committee or board. Such a veto requires a 2/3 vote of the total seated membership.

9.3 University Assembly

The UA may present to a standing committee or board a proposal for addition or change of a policy falling within the jurisdiction of that committee or board, and require consideration of that proposal by the committee or board. If action on the proposal is not taken within a reasonable time, the UA may act upon the matter itself by a 2/3 vote of the total seated membership.

Any proposal presented by the UA or a standing committee or board shall have an assigned time limit within which action on the proposal must be taken.

9.4 Composition

The UA shall have the authority to determine the number and composition of the standing committees and boards specified in Article 10.7. Each change in their number or composition shall require an affirmative vote by 2/3 of the seated membership of the UA. Before the end of the spring semester, the respective Assemblies shall appoint new members to the standing committees and the Transportation Hearing and Appeals Board (see Article 10.7.2). Seats may be reserved for incoming freshmen. The members shall serve two-year, staggered terms. In addition, it is recommended that the faculty appoint faculty members of the standing committees and boards by the end of the spring semester.

9.5 Senior Vice President and Vice President for Student and Academic Services

The UA shall be kept informed by the Senior Vice President of all matters concerning the policies and budgets of the departments of Transportation and Mail Services, and the Cornell Store. Similarly, the Vice President for Student and Academic Services shall keep the UA informed of all matters concerning the policies and budget of University Health Services, and Cornell University Religious Work. The Senior Vice President shall present proposed budgets for these departments to the UA and seek its advice thereon. Furthermore, the Senior Vice President shall seek the advice of the UA before making any major reallocations of funds among the departments under the policy-making jurisdiction of the UA. The advice of the appropriate departmental committee shall be sought concerning major capital projects.

9.5.1

The Vice President for Student and Academic Services shall also keep the SA informed of all matters concerning the policies and budgets of the various departments under the SA’s policy-making jurisdiction.

9.5.2

The Senior Vice President and the Vice President for Student and Academic Services shall determine, with the advice of the UA and the SA, the funds to be made available for new programs each year. The allocation of new program funds will be made by the Senior Vice President and the Vice President for Student and Academic Services after receiving advice and recommendations from the UA, the SA, and their standing committees.

9.5.3

Any matters that cannot be resolved by the UA and the Senior Vice President or the Vice President for Student and Academic Services for Campus Affairs concerning the authority or jurisdiction of the UA or any of the standing committees or boards specified in 10.7 shall be referred to the President of the University for review and determination.

9.6 Campus Life standing committees and boards general charge

Those standing committees or boards under the policy jurisdiction of the UA shall propose to the UA policies for a specific department consistent with University policies.

9.6.1

The standing committee or board shall consider and propose policies of the department for which it is established. It shall consider and propose budget priorities for the programs and policies of its department, within University budget guidelines. The standing committee or board shall be kept fully informed and receive full cooperation on all matters concerning policy and budget by the head of the department.

9.6.2

Every reasonable attempt shall be made to ensure that members of the University affected by the committee’s or board’s decisions are informed of the agenda of the committee meetings and of committee actions. Minutes of the committee’s or board’s actions shall be reported to the UA. Each committee shall submit an annual report to the UA.

9.6.3

No standing committee or board may establish punitive rules or new tribunals with authority over those matters of personal conduct which are now covered by the Campus Code of Conduct or the Statement of Student Rights and adjudicated by the University Hearing and Review Boards, nor amend existing rules or procedures in these areas, without the approval of the UA.

9.6.4

A chair shall be elected by continuing, outgoing and incoming members of standing committees immediately upon selection of new members by the COC. The elected chair may be either a continuing or a new member of the committee. The term of office of the chair shall be one year. The chair may be reelected for additional terms.

9.7 Campus life standing committees and boards specific articles

The standing committees and boards shall be established in accordance with the following specific recommendations and shall carry out specific responsibilities appropriate to their departments, in addition to those general responsibilities specified in Article 10.6.1 through Article 10.6.4. The standing committees and boards are: Board on University Health Services, Transportation Advisory Committee, Cornell Store Administrative Board, Cornell United Religious Work Advisory Board, and the University Sustainability Committee.

Defunct and dormant. Instead have Gannett Community Relations director sit directly in UA meetings. 9.7.1 Board on University Health Services

The Board on University Health Services (BOUHS) shall consist of four faculty members chosen by the faculty, two employees appointed by the EA, two graduate/professional students appointed by the GPSA, five undergraduates (two of whom may be seniors) appointed by the SA, and two members of the Cornell community chosen by the professional staff of the University Health Services (UHS).

All members shall serve three-year staggered terms with the exception of the undergraduates who shall serve two-year terms and the seniors who may serve one-year terms. The non-voting ex-officio members shall be the Director of UHS, the Health Center Administrator, the Director of Counseling and Psychological Services, and their designates, and the UA liaison. In addition, three undergraduates, two graduate/professional students, one employee, one faculty member, and one Cornell community member shall serve as “alternates.” Alternates will represent their constituencies and be full voting members of the Board when the full complement of each constituency is not present at any given meeting. One-half of the voting membership, with at least two students and two non-student voting members present shall constitute a quorum for voting purposes. In the absence of a quorum, an oral vote of the seated membership will be supplemented by mail ballots to absent members to achieve the quorum when required.

The Board’s charge shall be to advise, consult, and communicate on matters related to the development and implementation of UHS policies and programs. The Board shall offer advice and counsel to the UHS administration that originate from its membership and the Cornell community at-large and shall provide consultation to the UHS when requested. The Board shall independently research and distill issues of concern and importance to the Cornell community and develop concepts for policy and program development and management for discussion with and consideration by the UHS administration. Board members will provide communication to and from their respective constituencies in fulfillment of the aforementioned obligations. Further, it shall review the UHS Program Documents, UHS budgets, and fee structure. To these ends, the Board shall be adequately informed by the UHS staff on aspects of policy, programs, and budget germane to its charge by the Director of UHS.

The Board shall maintain regular and timely communication with the UA through the Office of the Assemblies. Copies of minutes of regular meetings as well as of other working documents generated by it in fulfillment of this charge shall be filed with that office. As indicated, the Board shall report important issues within its purview to the UA for deliberation and guidance. Policies and policy changes shall be recommended to the UA for deliberation, endorsement, and transmittal to the President for approval.

9.7.26.3 Transportation Advisory Committee

The committee’s charge isTransportation Advisory Committee is charged to provide a conduit for community input regarding policies and services related to safe, comprehensive, economical and efficient transportation programs. These include parking, transit, circulation, pedestrian, motorist and cyclist safety and education, and services that meet the transportation access needs for persons with disabilities.

6.3.1 Responsibilities

The committee:

1. shall makes policy and program recommendations to the UA and the Senior Vice PresidentAssembly and the Director of Transportation Services; and,. Furthermore, the committee shall
2. reviews, in consultation with (with the consultation of) the Campus Planning Committee, all plans for alterations of or additions to roads, parking lots, pathways and walkways on the Ithaca campus of the University. The committee shall report periodically to the UA.

6.3.2 Composition

The following serve as voting members, in addition to those provided for elsewhere:

Transportation Advisory Committee (TAC) shall consist of thirteen voting members. Eight are community members: two undergraduates, two graduate/professional students, two employees, and two faculty members, appointed by their respective Assemblies to serve two-year terms on a staggered basis.

1. Two presidential appointments shall be made from the following administrative departments: two administrative staff members ofCornell Police;, Facilities Management;, Environmental Health and Safety;, Planning, Design and Construction;, Student and Academic Services;, and, or University Relations, appointed by the President,;
2. two presidential appointments from the following academic departments:academic staff members of Civil and Environmental Engineering, City and Regional Planning, Natural Resources, Landscape Architecture (the academic appointees should be individuals with professional and technical expertise in transportation or a related field),; and,
3. one {presidential appointment from-}administrative staff member of the Office of Budget and Financial Planning.

Each are made by the President of the University upon recommendation from the Vice President of Facilities and Campus Services and will serve three-year terms on a staggered basis.Members appointed by the President serve staggered, three-year terms.

The following serve as members ex-officio, without vote:

1. Three ex-officio members shall be the Director of Transportation and Mail Services,;
2. a liaison from the Transportation Hearing and Appeals Board, and a liaison from the UA.

The committee shall have one associated hearing and appeals board and standing committees as appropriate which will work directly with Transportation and Mail Services. Each board/committee shall be charged with carrying out the current policies and procedures and will report periodically to TAC on recommended policy or program changes.

6.4 Transportation Hearing and Appeals Board

The Transportation Hearing and Appeals Board (THABthe Board) shall review decisions that have been denied in whole or in part by Transportation and Mail Services administrative staff on matters relating to violation appeals, requests for special parking grants for those claiming financial hardship, and exceptions to parking rules and regulations and/or normal permit eligibility criteria.

6.4.1 Responsibilities

Violation appeals must each be decisioneddecided separately, considering all relevant facts and circumstances brought to the board’s attention. The board shall only review cases for which it is deemed an error in judgment or procedure was made in the original decision. In cases of requests for special parking grants based on financial hardship, appellants must fully explain why they are unable to use the transportation options available. In cases of requests related to exceptions to parking rules and regulations and/or normal permit eligibility criteria, the board’s decision shall be based on demonstrated need and are subject to space and other limitations.

6.4.2 Composition

Membership: THAB shall consist of twelve members nominated by their respective Assemblies and approved by those bodies and one ex-officio member representing the administrative staff of Transportation and Mail Services. Members shall be constituted as follows:The following serve as voting members:

1. four students (two graduate/professional, two undergraduate),two undergraduate students;
2. two graduate or professional students;
3. four faculty,; and,
4. four employees.

No employee of Transportation and Mail Services or Cornell Police may serve on THABthe Board. The term of membership shall be two years, except that initially, so that terms may be staggered, two faculty, two students and two employees shall serve terms of one year.

THABThe Board shall annually elect its own chairperson.

6.4.3 Procedures

Hearings shall require a quorum of three members. In case of a tie vote, the decision shall be recorded in favor of the appellant.

9.7.3 Cornell Store Administrative Board

Defunct and dormant committee. The Cornell Store Administrative Board shall consist of two faculty members, two undergraduate students, one graduate/professional student, and three employees. One undergraduate, one graduate/professional student and one employee shall serve as “alternates”. Three administrative appointments are to be made by the Senior Vice President. In addition, the Senior Vice President shall appoint another person to be chair of the board. The respective Assemblies shall be responsible for selecting their constituents for membership. The faculty, student, and employee members shall serve two-year, staggered terms. The Cornell Store Administrative Board shall develop policies for conducting the business of the Cornell Store and shall be responsible for seeing that the policies are implemented by the professional manager. Any major policy change shall be presented to the UA for approval.

9.7.4 Cornell United Relgious Work Advisory Board

Defunct and dormant committee, subject left to jurisdiction of the SA. The Cornell United Religious Work Advisory Board shall consist of three Chaplains/Advisers named by Chaplains/Advisers; three faculty (two named by Advisory Board and one by UA); three employees (one from the Office of Vice President for Student and Academic Services named by the Vice President for Student and Academic Services; one from EA; one from CRESP named by CURW Advisory Board); two undergraduate students; one graduate/professional student; President, Sage Chapel Choir (named by them); Sage Chapel host/hostess; student named by Assemblies. Six ex-officio members without vote: CURW Director, CURW Assistant Director, CURW Administrative Supervisor, Dean of Students, Vice President for Academic Programs and Campus Affairs. The role of the CURW Advisory Board is to determine general program and building policy for CURW, to review programs, represent the work of CURW within the larger university community, and approve the annual budget. It will also approve group memberships in CURW and make recommendations to the Vice President for Academic Programs and Campus Affairs for those nominated as University Chaplains.

9.7.5 University6.5 Sustainability Committee

The University Sustainability Committee (USC) at a minimum shall consist of one (non-voting) member from the University Assembly who will convene and chair the meetings, two members of the Cornell faculty, one of whom is appointed by the Cornell University Center for a Sustainable Future, the other by the Faculty Senate, one graduate and one undergraduate student (each appointed by their respective assemblies), and two staff members, one of whom is appointed by the Office of Environmental Compliance and Sustainability the other by the Employee Assembly. Each member shall serve a two year staggered term.

The USC’s charge shall be to advise, consult, and communicate on matters related to the development and implementation of community sustainability issues, policies and programs. The USC shall offer advice, counsel, and recommendations, to the UA, for its deliberation and action, on issues and topics raised by the committee.

The USC shall have the right to remain flexible and fluid in its staffing and membership to meet the needs of the Cornell community as they arise in the many important areas of sustainability at the university. The USC reserves the right to independently research and distill issues of concern and importance to the Cornell community and develop concepts for policy and program development and management for discussion with and consideration by the UA.

The Sustainability Committee (the Committee) is charged with reviewing matters related to the development of a sustainable campus and recommending pertinent actions regarding university sustainability policy to the Assembly.

6.5.1 Responsibilities

The committee:

1. reviews sustainability efforts in the areas of facilities, human resources and campus life, and offers advice, counsel and endorsement in the development of new policies and programs;
2. engages with other campus community sustainability efforts in their proceedings; and,
3. monitors academic sustainability efforts at the university.

The Office of Energy and Sustainability will deliver a report to the committee at the beginning of each semester and report on any significant policy changes as they occur.

6.5.2 Composition

Add Chair of Campus Life Green Team if/when created. The following or their designees serve as members of the committee ex-officio, without vote:

1. Vice President for Human Resources;
2. Vice President for Student and Academic and Academic Service;
3. Vice President for Facilities Services;
4. President of the Sustainability Hub;
5. the Director of Energy and Sustainability; and,
6. the Sustainability Coordinator and the director of Campus Life Facilities.

6.6 Information Technology Committee

The Information Technology Committee (the Committee) is charged with reviewing matters relating to Information Technologies and recommending pertinent actions regarding community computing needs.

6.6.1 Responsibilities

The Committee:

1. reviews enterprise information technology initiatives and policies and recommends appropriate actions and modifications based on community input.

The Division of Computing and Information Technologies will deliver a report to the committee at the beginning of each semester and report on any significant policy changes as they occur.

6.6.2 Composition

The following or their designees serve as members of the committee ex-officio, without vote:

1. Vice President for Computing and Information Technologies.

6.7 Committee on Diversity and Inclusion

The Committee on Diversity and Inclusion (the Committee) is charged to TBD.

6.7.1 Responsibilities

In addition to responsibilities provided elsewhere, the Committee must:

1. meet once each semester with the University Diversity Council to exchange opinions and recommendations regarding university efforts to promote diversity and inclusion;

6.7.2 Composition

The following serve as voting members of the Committee:

1. three undergraduate students;
2. three graduate or professional students;
3. three faculty members; and,
4. three non-faculty staff members.

The following serve ex-officio, without vote:

1. the Director of Workforce Diversity, Equity, and Life Quality.

Article 7: Associated Committees

7.1 Definition and General Specifications

The Assembly may, with the approval of the responsible administrative unit, identify associated committees of the Assembly. Such committees are chartered and managed by the responsible administrative unit, but report additionally to the Assembly and possess the same responsibilities as standing committees of the Assembly.

Each committee’s charge must:

1. identify of the administrative unit responsible for the committee;
2. specify responsibilities of the committee; and,
3. specify composition and terms of the committee.

The following requirements hold except where otherwise provided:

1. Both the Assembly and the responsible administrative unit must approve changes to the charges of associated committees.
2. The chairs of associated committees serve ex-officio as non-voting members of the Assembly and are expected to attend all regularly scheduled meetings of the Assembly.

7.2 Public Safety Advisory Committee

The Public Safety Advisory Committee (the Committee) is charged to review current campus security policies and procedures and make recommendations for their improvement. The Committee fulfills the University’s obligations under New York State Education Law � 6431. The Office of the President is the responsible unit for this committee.

7.2.1 Responsibilities

The committee reviews current policies and procedures related to:

1. educating the campus community, including security personnel and those who advise or supervise students, about sexual assault;
2. educating the campus community about personal safety and crime prevention;
3. reporting sexual assaults, domestic violence and stalking incidents and assisting victims during investigations;
4. referring complaints to appropriate authorities;
5. counseling victims; and
6. responding to inquiries from concerned persons.

After its last meeting for the academic year but before the last day in June, the Committee must compile and report to the President of the University all of its findings and recommendations for the current academic year.

7.2.2 Composition

The President of the University appoints the following serve as voting members to serve staggered terms concurrent with two consecutive sessions of the Assembly:

1. two undergraduate students from a list recommended by the Student Assembly;
2. two faculty members from a list recommended by the Faculty Senate;
3. one graduate or professional student from a list recommended by the Graduate and Professional Student Assembly; and,
4. one non-faculty employee from a list recommended by the Employee Assembly.

Each assembly must include at least one female candidate in its list of recommendations to serve on the Committee. At least half of the voting members must be female.

As soon as possible after a vacancy occurs or a new session of the Assembly begins, the Committee must elect a Chair from its voting membership to serve a term concurrent with a session of the Assembly or the remainder thereof.

The following serve as members ex-officio, without vote:

1. Chief of Cornell Police or a designee;
2. Judicial Administrator or a designee; and,
3. Director of Mental Health Initiatives or a designee.

7.2.3 Special Provisions

The President may, in consultation with the Assembly, alter the charge of the Committee when needed to assure compliance with the state laws it is charged to fulfill. The President must approve proposed changes originating from the Assembly to the Committee’s charge to assure compliance with such laws.

8.67.3 Campus Planning Committee

The Committee’s charge is toCampus Planning Committee (the Committee) reviews and makes recommendations to the President regarding physical planning for the Ithaca campus.

7.3.1 Responsibilities

The Committee reviews and makes recommendations regarding the following subjects as they relate to the overall planning and character of the Ithaca campus:including:

1. landscape planning and design,
2. circulation and parking,; and,
3. new construction and renovations as they relate to the overall planning and character of the Ithaca campus.

Furthermore, it shallThe Committee also reviews, in consultation with (with the consultation of) the Transportation Advisory Committee, all plans for alterations of or additions to roads and parking lots on the Ithaca campus of the University.

The CPC shallCommittee seeks advice and comments from non-membersmembers of the wider campus community whilewhen discussing a specific issue or design.

7.3.2 Composition

The following serve as appointed voting members of the Committee:

1. two members of each constituency who serve staggered, two-year terms spanning consecutive sessions of the Assembly and are staffed in the same manner as for standing committees of the Assembly; and,
2. four members appointed by the President of the University who serve staggered, three-year terms spanning consecutive sessions of the Assembly and who possess professional or technical expertise in a design or planning related field.

The following people or their designees serve as voting members of the Committee ex-officio:

1. the Chair of the Department of Architecture or a designee;
2. the Chair of the Department of Natural Resources or a designee;
3. the Director of Plantations or a designee;
4. the Vice President for Facilities Services or a designee;
5. the Coordinator of the Landscape Architecture Program or a designee;
6. the Chair of the Department of City and Regional Planning or a designee;
7. the Chair of the Art Department or a designee; and,
8. the Director of the Graduate Program in Historic Preservation or a designee.

The following serve as members ex-officio without vote:

1. the University Planner.

As soon as possible after vacancies occur or a new session of the Assembly begins, the Committee must elect a Chair and a Vice-Chair from its voting membership to serve terms concurrent with a session of the Assembly or the remainder thereof.

The position appointees or designees should be individuals with professional and technical expertise in a design related field. The eight at large members consist of one graduate/professional student, two undergraduate students, two employees, and two faculty members, each named by his or her respective Assembly for a two-year term, and one UA liaison. The ex-officio members are added by virtue of their administrative positions at the University and their interest in planning at the University.

9.8 Existing Policies

All policies at present in effect in the departments of Transportation and Mail Services, University Health Services, Cornell United Religious Work and the Cornell Store shall be continued until changed.