Student Assembly

R.15 Eliminate SAFC Late Budget Submission Policy

Whereas, the Student Assembly Finance Commission (the commission) is chartered by and reports to the Student Assembly (the assembly);

Whereas, the commission’s Funding Guidelines (the guidelines) are subject to the approval by the assembly;

Whereas, the guidelines, in Chapter 3, Section 1, stipulate that student organizations may receive partial allocations from the commission for certain errors if they submit corrections after the deadlines set by the commission; and,

Whereas, it is the sense of the body that the implementation of Chapter 3, Section 1 is problematic for the following reasons:

- The commission cannot practically anticipate the amount of late requests it will receive and therefore cannot rationally decide how much funding to set aside for groups,
- The office cannot adequately prepare and review materials submitted after the deadline in time for consideration along with other requests and materials that are submitted on a timely basis,
- Neither the commission nor the office has the means to easily distinguish or decide which portions of an application should be affected by the stipulation,
- The guidelines do not specify a firm date after which such corrections may not be accepted, and,
- Allowing late submission undermines the purpose of the deadline, which is to assure the office and commission have adequate time to review requests and provide due process;

Be it therefore resolved that, Article 3, Section 1 of the guidelines be amended as followed with insertions indicated in bold and deletions indicated in strikethrough:

The commission will not accept late submissions. The applicant must inform the commission before the deadline by e-mail or written communication of circumstances that prevent it from making a timely submission in order to appeal for a full allocation.